Making a successful application

NZCT's main focus is to provide funds for amateur sport - around 75% of our grants are for sporting purposes. We also support other important causes, including rescue and lifesaving services, community and welfare groups, education and the arts.

Applicants should be incorporated entities and eligible for a New Zealand Business Number (NZBN) in their own right, e.g. registered under the Charitable Trust Act; Incorporated Societies Act; or, in some circumstances, not-for-profit organisations registered under the Companies Act. Registration under the Charities Act is optional but does not confirm incorporation status.

Generally, NZCT prefers to consider support for organisations that have been legally constituted for at least one complete financial year.

We receive around 300 grant applications each month. Provided you have supplied all the information requested, we will generally have a decision for you in four to nine weeks. Here’s a brief summary of how our grants are processed:

  1. Incoming applications are checked for completeness and assessed against gambling regulations and NZCT funding criteria. We also check to ensure your organisation doesn't have any outstanding accountability relating to previous grants.
  2. We then send your application to the relevant Regional Advisory Committee (RAC) to make funding recommendations based on their local knowledge and expertise. 
  3. RAC recommendations are passed on to NZCT's Net Proceeds Committee (NPC), which makes the final decisions on all grant applications.
  4. Applicants are advised of the NPC’s decision by email within three to five days after the NPC meeting.
  5. Successful applicants are generally paid their grant within three to five days after the NPC meeting.

Find out more about grant applications in our questions and answers about grants

> Find out more about our grants criteria

NZCT’s NPC comprises a minimum of any three of NZCT's trustees. Generally, the committee meets monthly to consider recommended applications and make grant decisions. NZCT's chief executive is not a trustee, nor a member of the NPC, so he is completely independent of the grants decision process.

Tips for getting your application’s supporting documents right

Quotes

NZCT needs cost evidence for the goods you need the funds for.

Mostly only quotations will do. Quotes must show:

  • the word 'Quotation' in a prominent place
  • the name, address, phone number and GST number of the supplier
  • if the supplier is not GST registered (which they must be if their annual turnover exceeds $60,000), they should include their IRD number
  • the date the quote was issued (we generally require the quote to be less than three months old when you submit your application)
  • a description of the goods or services being provided and their volume (e.g. units, hours)
  • the GST exclusive and GST inclusive amount.

You need to provide competing quotes for the goods or services you are applying for. This helps NZCT to determine whether the prices being quoted are reasonable.

If there is a strong reason why you can only provide one quote for a particular good or service, explain this in your covering letter.

In rare instances we can accept other sorts of cost evidence, such as quantity surveyor reports for large capital projects. Please contact us if you have a query about the cost evidence you want to provide.

Salaries and contracts

If you are applying for a salary or contractor’s fee, you need to provide an employment contract and a job description. If you have not filled the position at time of application, you can provide an unsigned employment contract and job description. If funds are awarded, we will hold onto the funds until you have provided a signed contract. If the terms of employment (remuneration, job description etc) are different from the original documentation you provided, please highlight this.

You cannot be the primary or secondary contact for an application if the application is for the position you are employed in.

Resolution

In your application, you need to include a resolution from your committee that is signed and dated by an authorised signatory of your organisation, and which identifies that your organisation is applying specifically to NZCT for a specific purpose(s) and for a specific amount. If your application is for a position you are in employed in, you cannot be the signatory on the resolution.

Consent to be Audited

A Consent to be Audited document is an agreement by which two authorised signatories from your organisation accept accountability for the application and any resulting grant. They are also agreeing to a number of other conditions. All of the conditions are detailed on the Consent to be Audited. 

> Download a Consent to be Audited template to use in your application

If your application is for a position you are in employed in, you cannot be a signatory on the Consent to be Audited.